check Mark for close action
Try AccountingSuite™
for free
No credit card needed
Return to Glossary

Journal Entry

Journal Entry: The process of recording a financial transaction in a company's books, including the accounts involved and the amount of the transaction.

A journal entry is a record of a financial transaction that is used to update a company's accounting records. The process of creating a journal entry involves identifying the accounts involved in the transaction and recording the amount of the transaction in each account.

Journal entries are used to ensure that a company's financial records accurately reflect its transactions and financial position. They are typically created using double-entry accounting, which means that every transaction involves at least two accounts – a debit and a credit – and the total debits must always equal the total credits.

To create a journal entry, the following steps are typically followed:

  1. Identify the accounts involved in the transaction: This may include accounts such as cash, accounts receivable, inventory, or accounts payable.
  2. Determine the amount of the transaction: This may involve adding or subtracting values from the accounts involved in the transaction.
  3. Record the transaction in the general journal: The journal entry should include the date of the transaction, a brief description of the transaction, and the debit and credit amounts for each account involved.
  4. Post the journal entry to the appropriate ledger accounts: Once the journal entry is recorded, the amounts are posted to the appropriate ledger accounts to ensure that the company's financial records are accurate and up-to-date.

Journal entries are an important part of a company's accounting system, as they help ensure that financial records are accurate and complete. By carefully recording and reviewing journal entries, companies can identify errors or discrepancies in their financial records and make corrections as necessary. Overall, journal entries are a critical tool for maintaining the integrity and accuracy of a company's financial records.